Inventory software with supplier management that keeps your purchasing under control
Are you managing supplier details across spreadsheets, emails and memory, and worrying something will fall through the gaps?
Centralise every supplier relationship in Unleashed, with pricing rules, lead times and purchase history always up to date and easy to act on.
Highly-rated supplier order management software with inventory control
See how Unleashed’s supplier management system works
Tasmin Kirkley demonstrates Unleashed’s supplier management software features in this on-demand webinar.
Watch as she compares supplier prices and lead times on stock items, in order to make the best purchasing decisions – and checks historic delivery data & other supplier performance metrics with Unleashed’s BI Vision tool.
Streamline every supplier relationship in one place
Supplier prices at your fingertips
Get the best prices for your goods, and compare costs to keep suppliers competitive. Product price books keep your supplier prices organised and easy to find.
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Centralised Pricing
Bring everything together by saving prices, currencies and address details for the suppliers of every product.
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Save Time
Cut out manual data entry. Just select a supplier for a product purchase and have their data automatically loaded.
Simplified management
Have a large number of suppliers? Make bulk updates to quickly and easily adjust their data.
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Smooth Imports
Improve efficiency by creating and updating supplier information en masse via spreadsheet upload.
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Customised Documents
Personalise your interactions with suppliers by creating custom documents that are automatically populated with unique supplier information.
Comprehensive transaction history
Store all your transactions in one place to stay on top of purchases and suppliers. Query purchases, costs and returns by supplier. Get a deeper insight with the Purchase Enquiry report.
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Drill Down For Better Insights
Improve your supplier performance analysis by querying and filtering across dimensions. Or dive deep into your live data with intuitive Business Intelligence supplier management tools.
Make the most of your suppliers’ discounts
Add supplier quantity pricing against your products so you can get the most bang for your buck.
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Manage All Supplier Price Lists
Make informed purchasing decisions with the confidence you’ve got the right prices. Unleashed allows you to manage all your supplier prices in one place.
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Save Precious Time
Minimise wasted time looking up optimal order quantities. Simply import your supplier price list and Unleashed will show you the quantity prices and discounts for each product.
What our customers say
Frequently Asked Questions
Can I manage suppliers in different currencies?
Yes, Unleashed supports multi-currency supplier management. You can set each supplier's currency and the system will automatically handle exchange rate calculations on purchase orders. This ensures accurate costing and inventory valuations for international vendors. If you purchase from the same supplier in multiple currencies, you can create separate supplier records for each currency.
How many contacts can I store per supplier?
You can store unlimited contacts for each supplier, including purchasing contacts, accounts payable, delivery coordinators, and sales representatives. Each contact can have multiple phone numbers, email addresses, and be assigned specific roles. You can also automate purchase order emails to the right contacts based on their role.
Can Unleashed calculate my true product costs including freight and duties?
Yes, Unleashed automatically calculates Average Landed Cost (ALC) by factoring in your supplier pricing plus additional costs like freight, duties, and other charges. This gives you an accurate picture of your true product costs, helping you set profitable pricing and make smarter purchasing decisions.
What happens if I need to return products to a supplier?
Unleashed includes dedicated supplier return workflows that link directly to your purchase orders. You can process returns, track credit notes, and maintain accurate stock levels whilst keeping a complete audit trail within each supplier's record for full transparency and relationship management.
Can I set default purchasing rules for each supplier?
Absolutely. You can configure supplier-specific settings including default warehouses, payment terms, delivery lead times, minimum order values, tax rates, and cost distribution methods. These defaults automatically apply when creating purchase orders, reducing manual entry and minimising ordering errors.
How does Unleashed integrate supplier data with my accounting software?
Unleashed seamlessly integrates with Xero and QuickBooks Online. Supplier records, contacts, purchase orders, and invoices sync automatically between systems, eliminating double data entry and ensuring your accounts always reflect accurate supplier transactions.
Can I track supplier performance and purchase history?
Yes, each supplier record includes a complete purchase history tab showing all purchase orders by status (open, placed, receipted, completed). You can also view returns, costings, and transaction history to analyse supplier performance, identify reliable vendors, and make data-driven procurement decisions.
Can I bulk import my existing suppliers into Unleashed?
Yes, Unleashed provides CSV import templates for both suppliers and supplier contacts. You can quickly migrate your existing supplier database, including all contact details, addresses, payment terms, and settings, without manual data entry.
Can I attach documents and certificates to supplier records?
Yes, you can upload and attach documents directly to supplier records (up to 20MB per file), including contracts, certificates, product specifications, and compliance documents. Supported formats include PDF, Word, Excel, images, and CAD files. These files are stored in your File Library and can be attached to purchase order emails.
Try Unleashed free for 14 days. No credit card required.
Unlock more from Unleashed
Extend your inventory and supplier management with powerful add-ons built to scale your business.
