Best Coffee Roasting Software

With global coffee roasting now a £1,033.70 million ($1,286.2 million) industry growing 6.5% annually, your roasting operations needs to stay competitive.

Modern roasters face challenges beyond production alone. Your inventory system must track beans from arrival to shipment while maintaining exact roast profiles. Smart scheduling helps meet rising demand, and automated reordering prevents stockouts during busy periods. Success in this growing market depends on managing suppliers, monitoring costs, and keeping detailed quality records. 

Key features to consider for coffee roasting software include: 

• Real-time inventory management with low stock alerts 
• Batch tracking and quality control documentation 
• Recipe storage and roasting profile management 
• Production scheduling and resource allocation 
• Cost monitoring and margin calculations 
• Reporting tools for monitoring business performance 
• Integration capabilities with accounting systems

Finding the best coffee roasting software required extensive research across multiple platforms. The evaluation process included testing features, comparing prices, and assessing customer support quality. Each option received scores based on performance and how well it meets your roasting operation needs.

After thorough research and testing, seven tools stood out for their exceptional performance and value. Here's a detailed look at each option. 

Looking for the best coffee roasting software? Unleashed can help transform your coffee roasting business with smart production planning and inventory control.

Unleashed links your entire coffee operation, tracking each step from raw bean purchases to finished product inventory. The software maintains precise batch records and prompts the reordering of new supplies automatically, keeping your stock balanced, and your finances up-to-date.

Real-time updates and batch tracking make production scheduling simple. T and the system stores your recipes for consistent quality. For larger companies, you can track inventory across multiple warehouse locations.

Who it’s best for

You’ll find Unleashed a great choice if you're a medium-sized coffee roaster producing multiple SKUs and managing various bean origins. It’s best if you handle operations of 50-1000kg per week with growing wholesale and retail channels. You'll solve common challenges like stock management, batch consistency, and production scheduling, and sales order management. 

Pro

• Automated reordering based on customisable minimum stock levels 
• Complete batch traceability from green beans to finished products 
• Easy barcode scanning for quick stock updates and warehouse management 
• Advanced production planning with detailed automated cost analysis and margins 
• Multi-location inventory management 
• Built-in B2B eCommerce pages for your on-account customers 

Cons

• Works best if you already have established processes 
• May require initial setup time to maximise functionality 
• Better suited to growing businesses than to micro-roasting setups 
• Basic roast profile storage compared to specialist roasting software 

Plans and pricing 

Standard plans begin at £295 ($410) per month for Medium tier with 3 users and core features. Large tier at £484 ($785) includes 8 users, while Large Plus at £785 ($1,188) supports 20 users. All tiers include inventory management, purchasing, sales, and production features. Additional users cost £87.93 ($109), £79.86 ($99), and £63.73 ($79) per month respectively for each tier. 

Ready to streamline your coffee roasting operation? Start your free 14-day trial today and experience how Unleashed can transform your production planning. 

Artisan specialises in detailed roast profile monitoring and development. Advanced graphing capabilities allow you to analyse every aspect of your roast development, from the first crack to the final drop temperature. 

The open-source software captures temperature curves, rate of rise, and environmental data during each roast. It supports multiple types of temperature probes through both USB and serial port connections, displaying readings on its customisable real-time interface.

You can set temperature alarms for different roast stages to control your profile. The software also tracks ambient temperature and humidity, helping maintain consistency across batches. 

Who it’s best for

Artisan may be right for you if you're focused on profile development and quality control. You'll find it valuable when experimenting with new origins or developing signature roast profiles. 

Pro

• Advanced temperature curve monitoring 
• Customisable data logging parameters 
• Equipment compatibility with major roasting machines 
• Detailed statistical analysis tools 
• Extensive profile storage capabilities 

Cons

• Limited inventory management features 
• May require technical setup knowledge 
• No built-in production planning tools 
• Steep learning curve for new users 

Plans and pricing 

The software is free and open-source for all users, giving you complete control over your roasting data. Premium packages start at £413.87 ($517.79) per year, offering priority support and advanced options for your operation. However, the first three months are currently available for free. 

Cropster puts quality control at the heart of your roasting operation. Its sample management system helps you evaluate green beans before purchase, while detailed cupping scoresheets maintain quality standards across batches. It creates a complete record of your coffee's journey, documenting each stage from sample evaluation to final roast. 

Your team can access cupping notes, roast profiles, and quality scores from one central hub. The shared database allows every roaster to reference findings from other team members, whilste production managers monitor quality data across all sites. When running multiple cupping sessions, standardised forms ensure your team grades consistently - from acidity and body to overall flavour notes. 

Who it’s best for

Cropster may be a good fit if you are a specialty coffee roaster prioritising bean quality and consistent flavour profiles. The software may be particularly valuable if you conduct regular cuppings and maintain detailed quality records. It may help your quality control teams standardise their evaluation processes across multiple locations. 

Pro

• Complete sample tracking system 
• Standardised cupping forms and scoring 
• Green coffee quality monitoring 
• Detailed roast defect logging 
• Custom quality parameter settings 

Cons

• Premium pricing structure 
• Complex for basic roasting needs 
• Limited production planning tools 
• May require staff training for full utilisation 

Plans and pricing 

Plans begin at £73.86 ($91.75) per month for Foundation access, which includes basic roasting intelligence and production tools. The Professional tier at £148.46 ($184.39) adds advanced features for higher volumes and multiple locations. Commerce tier at £247.98 ($307.99) includes wholesale/retail integration. The £820.91 ($1,019.57) Enterprise package offers customised solutions for large-scale operations with extended system requirements. 

Craftybase addresses your unique challenges in small-batch coffee roasting. You'll find simplified micro-batch cost calculations, making managing your limited quantity productions easier. A standout feature includes detailed material consumption reporting, letting you monitor usage patterns for your specialty beans. 

Built with your artisanal production needs in mind, it manages your small-scale manufacturing from order to delivery. Its straightforward interface shows your material usage, tracks time spent on each batch, and calculates accurate costs for your limited runs. 

Who it’s best for

If you’re a micro-roaster or the owner of an artisanal coffee business producing limited quantities, this might be for you. It’s especially valuable for businesses roasting less than 50kg weekly or focusing on specialty small batches. It solves common challenges of small-scale production, like precise cost analysis and material planning. 

Pro

• Accurate micro-batch cost calculation 
• Simple material usage monitoring 
• Time tracking per batch 
• Specialty bean inventory control 
• Direct integration with craft marketplaces 

Cons

• Less suitable as operations scale up 
• Limited multi-location properties 
• Basic reporting capabilities 
• Minimal production automation 

Plans and pricing 

All plans include a 14-day free trial with 40% off for first 4 months. Studio plan is £24.20 ($30) monthly with 250 order lines and 2 users. Indie plan at £48.40 ($60) offers 1000 order lines and 5 users plus user permissions and multi-level BoM. Business plan starts at £72.60 ($90) with 1000+ order lines, 5 users, hourly imports and production scheduling. 

Firescope merges your roasting process with your retail management needs. It handles your point-of-sale transactions while monitoring your roasted coffee inventory, making managing your café and roasting operations simple.

A highlighted Firescope feature includes customer relationship tools that track your customers' purchasing patterns and help you automate your marketing campaigns. 

The software combines your café business management with your roasting schedules, ensuring fresh coffee is available for your retail customers. Your sales data automatically updates your stock levels, triggering roasting requirements for your popular blends and single origins. 

Who it’s best for

Firescope is recommended for you if you have retail cafés or coffee shops alongside your roasting business. It fits businesses serving direct customers while maintaining wholesale accounts. Addresses challenges of balancing retail demands with roasting schedules. 

Pro

• Combined POS and roasting management 
• Customer relationship tracking 
• Sales pattern analysis 
• Automated marketing tools 
• Real-time retail inventory updates 

Cons

• Higher cost for combined functionality 
• Complex initial setup process 
• Could require retail-specific training 
• Limited green coffee management 

Plans and pricing 

Free plan for home roasters includes 10 monthly roasts. Paid plans start at £19.37 ($24) monthly for cafes with up to 100 roasts. Medium tier at £29.05 ($36) supports 200 roasts with unlimited machines and profile features. Large tier at £38.74 ($48) offers unlimited roasts and machines. 

Roastlog uses data analytics to optimise your roasting process. It captures detailed metrics from each roast, creating patterns and findings that improve consistency. Machine learning algorithms can analyse your roasting data and suggest adjustments to enhance flavour development and efficiency. 

Advanced analytics tools convert roasting data into actionable ideas, highlighting patterns in successful batches. It flags potential issues before they affect quality, using historical data to predict optimal roast conditions. 

Who it’s best for

If you’re an analytical roaster seeking data-backed process improvements, Roastlog may be for you. It’s excellent for companies wanting to maximise consistency through statistical analysis. Precise data monitoring helps solve variation issues in roasting outcomes. 

Pro

• Predictive analytics for roast outcomes 
• Machine learning-powered analysis 
• Historical pattern recognition 
• Automated quality deviation alerts 
• Performance trend analysis 

Cons

• Could require consistent data input 
• Limited inventory options 
• Complex analytics interface 
• Minimal production planning tools 

Plans and pricing 

Plans start at £104.06 ($129) monthly for Starter with 3 users and basic roasting features. Growth tier at £200.87 ($249) includes 5 users, unlimited locations, and inventory tools. Scale tier at £483.41 ($599) supports 10 users with enterprise features and advanced permissions. 

Katana could help you excel at stock management across your entire coffee supply chain. It offers granular management of green beans, packaging materials, and finished products. Its live inventory system updates stock levels instantly as materials move through your roasting process, reducing the risk of stockouts or overordering. 

Additionally, it organises materials with batch and expiry date monitoring, ensuring FIFO (First-In-First-Out) principles for optimal bean freshness. Smart reordering properties maintain stock levels based on seasonal demand patterns. 

Who it’s best for

Katana’s great if you’re a roaster managing complex inventory with multiple ingredients and packaging options. It’s particularly valuable if you handle numerous coffee origins and maintain strict freshness standards. It also solves challenges around stock rotation, expiry dates, and supplier management. 

Pro

• Live inventory status updates 
• Batch and expiry monitoring 
• Automated reorder suggestions 
• Supplier relationship management 
• Material requirement forecasting 

Cons

• Limited roast profile features 
• Basic production scheduling 
• Minimal quality control tools 
• Standard reporting options 

Plans and pricing 

Plans start at £144.40 ($179) monthly for Starter with unlimited users and core inventory features. Standard tier at £289.60 ($359) adds advanced insights and 3 locations. Professional tier at £644.55 ($799) includes API access, forecasting, and 10 locations. All prices reflect annual billing. 

While each software option serves unique needs, Unleashed is the best coffee roasting software for growing your business. Production planning, inventory control, and multi-location management make this the right choice for your serious roasting needs. 

The software equips your operation with powerful features to boost efficiency. The B2B online stores let your distributors and customers place orders directly, cutting down your admin time. Integration with major platforms like Amazon and Shopify ensures you capture all costs –- from delivery and packaging to duties. 

Ready to enhance your roasting operation? Start your free trial today and discover how Unleashed can transform your coffee roasting operation.