Purchase Orders

Understand your margins with accurate purchase costs

Visibility of your inventory expenses provides an accurate landed cost and more precise margins.

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Cost your goods

Ensure you are getting a clear picture of the associated costs of purchasing stock, such as freight or duty.

  • Average Landed Cost
    Add the costs of freight, duty or other purchasing costs to your order, and those costs are distributed by value or by your manual setting across your goods for an accurate average landed cost – the true cost of purchasing your goods.
  • Accurate margins
    An accurate average landed cost means you have clearer margins, so you have better insight into which products are the most profitable.

Save time with suppliers

No need to manually enter a supplier’s prices and product codes when Unleashed purchase orders use them automatically.

  • Supplier price books
    Keep a record of what your goods cost to purchase from multiple suppliers, with price books kept recorded against the product. Save time when purchasing from an alternative supplier, as their prices are used automatically.
  • Customised documentation
    Customise the documentation for your supplier, using their specific product code, currency, discounts, while meeting their purchasing documentation requirements.

Buying in bulk?

Easily break down your bulk purchases and save time with automatic disassembly for your goods.

  • Automatic unit conversions
    Don’t waste time and energy on manual unit conversions. Create a Bill of Material for a product purchased in bulk, and it will disassemble automatically into individual units as it’s added to your inventory, including costs. It’s set and forget for buying in bulk.

Update accounting software

All completed purchases and costings are sent automatically to your accounting software, to keep your business financials accurate.

Flexible purchases

Stock doesn’t always arrive at the same time, so you can split your purchases and purchase costs to reflect what is happening in your business. Split transactions are sent to your accounting software as they are completed, so your records remain accurate and up to date.


Purchase Orders FAQ

Contact us today if you have more questions about how Purchase Orders can work for your business.

  • Can we return costed purchase orders?

    Yes, you can do this by navigating to the Purchases > Supplier Returns > Add Supplier Return screen and selecting the costed Purchase Order. In this screen, we also have the option to refund or write-off the added cost lines.

  • Can you purchase from a foreign supplier?

    Yes, you can have Suppliers with a different currency than your base currency. You can set this within the Supplier master record. You will also have to set the exchange rate for the new currency within the Settings > System > Currency Rates.

  • Can you automate the creation of a purchase order?

    Yes, you can. For any Product that has low Stock On Hand, you can create an automatic Purchase Order from within the Reorder Report by clicking on the “Reorder” button. Here you can choose the required Supplier. Should you wish to set up Low Stock Alerts for your Products, you can do this from the Product Record.

  • How can you manage pre-payments for purchase orders?

    You can manage this by using the comment section on your Purchase Order. In this section, you can populate it with the pre-payment value and the date of the deposit being made as well as the receipt number. Then make a pre-payment in your accounting provider to be later reconciled to the Unleashed Purchase Invoice in consultation with your accountant. Furthermore, pre-payments may not be supported in foreign currency within your accounting provider.

  • Can you allocate purchase costs over multiple purchase orders?

    Unfortunately, there is no feature for this. However, you can manually do this by dividing the weight of a single purchase order by the total weight of the multiple purchase order and multiplying this value by the total purchase costs. This will give us the individual purchase costs for the purchase order.


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