Purchase Orders

Speed up your entire purchase ordering process

Take the stress out of purchases. Raise and manage all your POs from a single location, and seamlessly pass relevant information to your accounting software.

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Accurate costings and records

Including all the costs associated with purchasing stock — so you know exactly how much you make on each sale.

MEANINGFUL LANDED COSTS

Find out the true cost of your purchases by adding the costs of freight, duty and more to your order. Make informed purchasing decisions.

GROW YOUR MARGINS

See each product’s profitability — and identify new efficiencies
to grow it.

AVOID DUPLICATE ORDERS

Reduce the chance of human error. See exactly what has been placed, and when, so there’s no chance of making a duplicate purchase.

BETTER PROTECT YOUR BUSINESS

Get a reliable audit trail and log of every order. So if there are any disputes, you know exactly where to look.

Save time with suppliers

Save time on future orders by registering suppliers to products. Set their prices and references and Unleashed will automatically populate them for next time.
SUPPLIER PRICE BOOKS

Keep an accurate record of what your goods cost to purchase from multiple suppliers, with price books kept recorded against the product. Save time when purchasing from an alternative supplier, as their prices are used automatically.

CUSTOMISED DOCUMENTATION

Personalise the documentation for your supplier, using their specific product code, currency and discounts. All while meeting their purchasing documentation requirements.

Bulk buy with ease

Easily break down bulk purchases and save time with automatic disassembly for your goods.

AUTOMATIC UNIT CONVERSIONS

It’s set and forget for buying in bulk. When you create a Bill of Material for a product purchased in bulk, Unleashed will disassemble it automatically into individual units as it’s added to your inventory, including cost.

Better information, more readily available

Your entire Purchase Order history is right there for you, with all the detail you could need to filter and analyse. Call upon placed, rejected, or parked Purchase Orders at any time, and have complete faith in the information displayed.
TRACK INCOMING ORDERS

Gain visibility on what orders are coming in and what is running late.

INTEGRATE WITH YOUR FAVOURITE ACCOUNTING SOFTWARE

Unleashed integrates with world-leading accounting software Xero & QuickBooks. All completed purchases and costings are automatically sent to your software of choice for reconciliation.

Advanced purchasing features

Enhance your business with split purchasing, stock alerts and automatic reorders.
SPLIT PURCHASING FOR FLEXIBILITY

Split your purchases (and costs) to reflect what is happening in your business. Split transactions are sent to your accounting software as they are completed, giving you accurate and reliable records.

LOW–STOCK ALERTS

Stay ahead of potential disaster with alerts when stock is running low. Generate new Purchase Orders to restock and keep your business moving.

AUTOMATED REORDERING

Set up automatic reorders for your common purchases, saving you time.

Purchase Orders FAQ

Contact us today if you have more questions about how Purchase Orders can work for your business.

Yes, you can do this by navigating to the Purchases > Supplier Returns > Add Supplier Return screen and selecting the costed Purchase Order. In this screen, we also have the option to refund or write-off the added cost lines.

Yes, you can have Suppliers with a different currency than your base currency. You can set this within the Supplier master record. You will also have to set the exchange rate for the new currency within the Settings > System > Currency Rates.

Yes, you can. For any Product that has low Stock On Hand, you can create an automatic Purchase Order from within the Reorder Report by clicking on the “Reorder” button. Here you can choose the required Supplier. Should you wish to set up Low Stock Alerts for your Products, you can do this from the Product Record.

You can manage this by using the comment section on your Purchase Order. In this section, you can populate it with the pre-payment value and the date of the deposit being made as well as the receipt number. Then make a pre-payment in your accounting provider to be later reconciled to the Unleashed Purchase Invoice in consultation with your accountant. Furthermore, pre-payments may not be supported in foreign currency within your accounting provider.

Unfortunately, there is no feature for this. However, you can manually do this by dividing the weight of a single purchase order by the total weight of the multiple purchase order and multiplying this value by the total purchase costs. This will give us the individual purchase costs for the purchase order.