When you are a small-to- medium enterprise (SME) leveraging any strategy to set you apart from the competition is imperative. Often, SMEs are a fundamental part of innovation and economic growth. However, in order to be successful influencers in these areas, a SME needs to make sure they are operating as effectively as possible. There are a variety of ways to streamline a SME to make them more effective in everyday business.
Amalgamate your software
Instead of having one piece of software for your accounting system and another type of software for tracking stock in the warehouse, placing orders and so on, try consolidating your software with one solution. For instance, you could download inventory software that has a wider scope of business activities. Once you download inventory software, you’ll be able to apply it to numerous applications across the business and it’s all in one place. The best part is that the information can be accessed from the cloud so it is accessible to employees from many different locations if necessary. After you download inventory software and realise the benefits of the tools available, your procedures will become more streamlined.
Look to outsource
Whether a company is big or small, there will always be tasks and jobs that someone else is better at doing. When you outsource, it gives the person or team more time to focus on tasks that they have strengths in. Sometimes it is simply that there aren’t enough hours in the day or members in the team. In order to deliver on projects or deadlines, outsourcing tasks can help achieve these overall goals.
Reduce staff meetings
When time is precious, it is important to assess whether regular staff meetings are the best use of time. Although it is important to meet and keep up some face-to-face contact, weekly meetings might not be necessary. Instead, they can be replaced with email updates and can convey the same messages. Often, employees and managers feel that these meetings can be a waste of time. If that is an actual feeling then the meeting might not be effective anyway, as people won’t want to be there. Look to reduce the number of meetings and use different media to get information across.
Shorten your to-do list
Lengthy to-do lists are not only daunting, but they can be inefficient. In order to streamline and simplify aspects of your SME, focus on the three most urgent items on the list. By focusing on these tasks, it will create more mental capacity to think of revenue-generating plans.
Disconnect from distractions
The airplane mode on your phone disconnects you from the internet and phone system. In order to be more effective, try working without any internet or phone connection for one hour of the morning. When all of your devices are on, your focus and attention is trying to compete with an endless array of information and distractions. It is so easy to get side-tracked or scroll through your phone when your attention drifts from the task at hand. Generally, devices can help our workflow, but don’t let it become a hindrance to your actual work. Go into airplane mode and see how efficiently you work over that hour.
Article by Melanie Chan in collaboration with our team of Unleashed Software inventory and business specialists. Melanie has been writing about inventory management for the past three years. When not writing about inventory management, you can find her eating her way through Auckland.