Get your numbers in check; use inventory software

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Gone are the days where stock control and inventory management are done on pieces of paper or through a custom spreadsheet that you set up years ago. With purpose built inventory software now readily available, the question is not whether you should use it, it’s which one should you use – obviously we are biased and would say Unleashed is a winner. In saying that, let’s run over why using any software within your business will help keep your stock accurate.

It does it all for you

When it comes to inventory, software systems can help automate a good percentage of your processes. From the minute your supplied stock comes in the back door to the time it is sold, you’ll know exactly what you hold, how many have sold, and how many you have on order – and everything in between.

You will be able to see data across multiple orders and time periods, meaning you’ll start to discover trends when it comes to your products and ranges and be able to adapt accordingly. No longer will it be a guessing game, where stock is left on the shelves because you think it will be a hot seller; nor will you be caught short with things that fly out the door. Under stocking and over stocking will be a thing of the past.

This also helps to keep your customers and suppliers happy. There will be no rush or pressure on suppliers to deliver products that you have run out of and need immediately. And for customers, you will be able to communicate exactly what you have in stock and any wait times for back orders. They’ll be in the know the whole time, not waiting for products they thought were in stock only to be left disappointed, and as a result they are more likely to walk away from your company with a positive mind set.

It keeps you in the know

Yes you can find out what you need from your piles of paper, or by manually sifting through numbers that don’t make sense anymore. But why not make your life easier by getting what you need in a few clicks? Let’s face it, if you are in the business of brewing, say, wouldn’t you much rather focus on the current batch instead of mucking around with spreadsheets…?

With inventory software you can find the data you need in seconds, leaving you to make up-to-the-minute business decisions based on real-time information. No more lag and no more chasing people to keep things up to date. It’s all there already, and because it’s automated it is as accurate as it can be.

Utilize the full power of your inventory software too, by integrating it with other solutions like accountancy and point-of-sale software. That way you’ll get data flowing across your entire business in an instant, and you’ll know all the numbers throughout your entire product lifecycle. Meeting up with the accountant has never been so easy.

It helps your staff stay ahead

Inventory software isn’t just for key staff members or higher management that crunch numbers, it is purpose built to make the lives of all your staff easier. When it comes to stock count for example, having integrated software alongside other technology, like barcode scanners, can help save a lot of time and also alleviates human error. Any errors can be rectified easily, and any areas of concern that may crop up, like stock level differences, will become apparent immediately – meaning you can investigate and sort the issue there and then.

We do want to close off with a cautionary note: All software implementations require a bit of upfront process work to get the best outcome. And this also applies to SaaS implementations.

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Melanie - Unleashed Software

Article by Melanie Chan in collaboration with our team of Unleashed Software inventory and business specialists. Melanie has been writing about inventory management for the past three years. When not writing about inventory management, you can find her eating her way through Auckland.

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