Accountants are essential to the smooth running of your finances, especially as your business begins to grow. Accountants manage and review your finances so that you can focus on other important aspects of your business.
Getting accountants to adopt cloud-based software rather than traditional desktop-based software will make these processes even easier for accountants. In this article, we explain why you should encourage your accountants to use a cloud-based software and how you might go about this.
Why the Cloud?
Transitioning to cloud-based inventory software is a great way to help your accountant. Cloud-based software enables you to access information from any device so long as you have an internet connection. This has obvious benefits in that you no longer have to lug around a laptop in order to access key data. With the cloud, you can use everything from your tablet device to your smart phone to access information. Your accountant will be able to access your inventory data remotely, making it more efficient to collaborate.
Additionally, using the cloud is much safer in terms of looking after data. Desktop-based software risks losing valuable information if, for instance, your PC crashes or is damaged in some way. If your data is stored on the cloud, it won’t matter if something happens to your device as it can always be accessed through a new one. Most good inventory management software will allow you to restrict user access so you can allow your accountant to only access reports such as stock reports or profit reports.
Encouraging the Switch
Transitioning accountants to the cloud, especially if they have always used desktop-based software, may not be an easy process. Some people may prefer to stick with what they know, and sometimes this can make the transition difficult.
Sometimes, accountants are afraid they won’t be able to catch on, so simply walking them through the process can eliminate a lot of barriers to resistance. The best way to begin is by laying out the benefits of cloud-based software. By ensuring accountants that the cloud is the safer and more effective option, they will be less reluctant when the time comes to make the switch.
Leaving the Cloud
The good thing about cloud-based solutions is that there are plenty of alternative applications. Ideally, once your clients have switched to the cloud they will be so satisfied with it that they won’t want to leave. However, some clients may want the reassurance that there is an “out-clause” should they want to leave it at any point.
Article by Melanie Chan in collaboration with our team of Unleashed Software inventory and business specialists. Melanie has been writing about inventory management for the past three years. When not writing about inventory management, you can find her eating her way through Auckland.