Should you use MYOB Advanced - or Unleashed with Xero?

If you’re considering running either MYOB Advanced or Unleashed paired with Xero, then we have good news: these are both excellent options, with all the software involved highly regarded, well made, and well supported.

Ultimately whether you choose MYOB Advanced, or Unleashed + Xero will depend largely on your circumstances and preferences. This page is designed to help you work out what’s best for you.

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Who can you trust?
A quick note

Should you really be getting your information from one of the software companies you’re assessing?

Naturally at Unleashed we’d love you to choose us ahead of our competition. But because Unleashed operates on a subscription model (as do both Xero and MYOB) we can only succeed by attracting customers who are a genuinely good fit – and who’ll remain happy and loyal for the long run.

Winning customers with false promises can only damage the business, as users churn out (and leave bad reviews on software comparison sites). So for that reason it’s in our interests to be as upfront as possible about what Unleashed can – and can’t do – and who it suits best.

MYOB Advanced vs Unleashed + Xero

How each system works

What is it?

MYOB Advanced is a cloud-based Enterprise Resource Planning (ERP) software package – and part of the wider MYOB ecosystem that includes popular accounting packages MYOB Essentials and MYOB AccountRight.

MYOB Advanced comes in three different versions, tailored to specific use-cases:

  • MYOB Advanced Construction
  • MYOB Advanced Manufacturing
  • MYOB Advanced Field Services

Xero is a dedicated cloud accounting platform. It’s widely considered as one the leading accounting software solutions, and was the world’s first cloud-based accounting product. A pure cloud-native company, Xero has never sold an installed desktop-only product.

Unleashed has a similar history to Xero. Another purely cloud-native product, it was Xero’s first integration partner and has been around more than 10 years. Initially focusing on inventory management it has expanded into a powerful tool for product businesses.

Inventory

Neither MYOB Essentials nor MYOB AccountRight include the degree of inventory management provided by MYOB Advanced. So MYOB Advanced represents something of a natural next step for a growing business already using an MYOB product that needs a greater toolset: one that handles accounting functions and cashflow management, but also inventory, customers, production and suppliers across multiple locations.

Xero isn’t intended to handle complex inventory management on its own. It doesn’t support functionality such as multiple warehouses, pricing strategies or bills of materials. Instead it’s intended to work with an integrated specialist inventory management product like Unleashed, which also has functionality across purchasing, production, supplier management, sales, shipping and advanced analytics.

All-in-one vs Best-of-breed

MYOB Advanced is what’s commonly referred to as an “all-in-one solution”: a software package designed to encompass multiple business functions in a single package.

Xero and Unleashed are what’s commonly referred as “best-of-breed” software: products designed to excel in their area – and integrate easily with other products.

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Which system to choose: the short version

If you already have an online inventory management system, but your operations have grown to the extent that you need sophisticated Materials Resource Planning features – or remote asset management – choose MYOB Advanced.

If you don’t yet have a cloud inventory management system, go with Xero + Unleashed. You’ll solve a whole raft of business problems and gain access to features that will transform your company for years to come.

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Which system to choose: the long version

Who should choose MYOB Advanced?

Companies that will likely get the most out of an MYOB Advanced subscription fall into a couple of camps:

  • Those already using MYOB AccountRight who want to stay on that system
  • Those needing to manage mobile assets and field units, such as hire equipment chains or mobile tradespeople
  • Construction businesses needing sector-specific billing and asset management features.
  • Manufacturers with complex Materials Requirement Planning (MRP) needs

Who should choose Xero + Unleashed?

The Unleashed + Xero combination is typically the best option for SMEs that make, manage or move products, including:

  • Wholesale distributors operating their own warehouse/s
  • Manufacturers running simpler production processes, including brewers, food manufacturers, and other product assembly businesses
  • More complex manufacturing businesses needing inventory management tools that support an existing production system
  • SMEs seeking to simplify their purchasing, inventory and multichannel sales order management

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What is Materials Resource Planning?

In software terms, MRP is a way of making manufacturing more efficient by running a master production schedule against data such as inventory levels, supplier lead times and delivery deadlines.

Often an MRP exceptions report is generated against a production schedule. This anticipates inventory shortfalls and production limitations that are likely to hold up the manufacturing process. From there the system allows users to order parts, move inventory, or adjust the production schedule for maximum efficiency.

Do you need MRP?

For manufacturers operating across multiple production sites, with complex workforce planning, production scheduling and maintenance planning needs, MRP will be an important tool.

However for many SME manufacturers, unplanned production down time is most often the result of poor inventory management. For these businesses dedicated inventory tools such as Unleashed will eliminate production delays by letting users:

  • Set minimum stock levels and alerts
  • Assign stock to a specific assembly so that true inventory availability is visible
  • Track supplier lead times and product prices
  • Create assemblies from a Bill of Materials for precise inventory allocations
  • Reorder parts from within the system

Pricing

Comparing the cost of MYOB Advanced against the cost of Unleashed + Xero is difficult as MYOB Advanced’s prices aren’t publicly available.

There’s nothing sinister about that – it simply suggests a business model where pricing is left in the hands of third-party implementers.

When you use a third-party software implementer you’re charged a one-off fee for setting you up with the system, plus ongoing bills to cover your monthly licensing fee for using the software. Implementers are charged market rates for user licenses by the software company, but may pass on their own mark-up on your monthly bill.

As of August 2021 third-party implementers were quoting MYOB Advanced Standard licenses at $104 per user.

Using an implementer​

Many businesses use a third-party software implementation firm to set them up with Unleashed, especially if they are running a large software stack that requires bespoke integration.

However it’s important to note that many businesses set up Unleashed without outside technical support. And that Unleashed’s connections with its core integration partners – such as Xero, QuickBooks, Salesforce, Amazon, Vend, Shopify and more – operate on a ‘plug and play’ basis.

By contrast the lack of publicly available pricing from MYOB Advanced strongly suggests a more complex, bespoke installation process is required, which you should factor in to your pricing research.

Based on quotes from leading Australian implementers you should expect the cost of setting up MYOB Advanced to fall between AUD$20,000 and AUD$50,000 for a three month project.

How much does MYOB Advanced cost?

How much does Unleashed + Xero cost?

Average monthly costAUD$832 for 8 users

Xero and Unleashed, combined
AUD$550 for 8 users

Set up cost

AUD$20,000-$50,000

Not required

* Swipe to read the table

Customers who switched from MYOB

If you’re using MYOB Essentials or AccountRight for your accounting – and now you need a better cloud inventory management tool in your business – MYOB Advanced might still be too complex a tool.

In that case, consider switching you accounting over to Xero – and taking advantage of Xero’s dedicated plug-and-play integration with Unleashed for inventory management.

See how West Winds Gin shifted from MYOB to Xero with Unleashed as their business grew.

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Get in touch with an Unleashed expert to discuss whether Unleashed is right for you – or simply start your free trial today.

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